Curious what opinions are, based on your experience, of the most effective & best organized method? And conversely, poor methods.
I've done 3 shows that were basically free-for-alls. They worked out decent because setup was on a Friday all afternoon (one had an evening show opening) so there was less conflict of blocking others tent space since it was spread out. Where there was conflict, artists cooperating made it work.
The best organized, I have experienced, has a person controlling vehicle entrance into the show site streets. They were in walki-talki contact to spotters along the tent sites streets. You were given basically 10-15 minutes to unload. The spotters were pro-active at bugging people to move their vehicles after your 10-15 minutes (if others were needing into a nearby tent space). Artist parking was very close by. You could then enter again (and again) to unload product (into an erected, dry & ready tent).
A more recent show had setup from 7am-10am on a Friday (4pm opening). Each had 1 hour with their vehicle at their tent site. No guaranteed return into area once you left.
For me, as I told organizers the week before the show, this does me little good. I don't use an EZ-Up so it takes me well over an hour to setup the Trimline, walls, etc... before I can unload my crates (of photography product, rain sensitive). And if raining/windy, I don't really want my product sitting on the curb covered in tarps while I setup my tent for my alotted hour. Then I have to get my crates back to my parked truck! It was a windy and very stormy weekend!
Good and bad method stories appreciated!
I'd like to relay suggested methods to the organizers of the last show (a local art organization). They were open to my suggested 10-15 minute method but said it was too late to change.